CAFO Record Keeping Forms

The Mississippi Farm Bureau Federation continuously works with the Mississippi Department of Environmental Quality (MDEQ) to implement new regulatory changes, including those related to the management of animal byproducts at Concentrated Animal Feeding Operations (CAFOs). CAFO designated facilities must submit a Notice of Intent (NOI) for Permit Coverage to MDEQ prior to beginning construction of a new facility to meet the permit coverage time frame set for existing CAFO facilities or facilities that are expanding and will then meet the CAFO criteria.

In an effort to help make record keeping requirements consistent and understandable for producers, MFBF developed a set of record keeping forms to be used to  establish a comprehensive set of documents that comply with all required record keeping components as outlined in CAFO regulations. The documents needed to achieve compliance with CAFO record keeping requirements are listed below with an explanation for each.

Annual Reporting Form: The EPA’s National Pollutant Discharge Elimination System (NPDES) Permit Regulations (40 CFR Part 122.42) effective April 14, 2003, requires that all CAFOs must submit an annual report to the Permitting Authority. This report requires basic information needed to document the performance of the CAFO relative to permit requirements.

Production Area Record Keeping Form – Water Lines: The EPA’s NPDES Permit Regulations and Effluent Limitation Guidelines and Standards (ELGS) for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain operational and maintenance records that document the daily inspection of water lines, including drinking water or cooling water lines, inspection findings, and preventative maintenance needed and undertaken as a result of the findings. Records must be maintained on-site for a period of five years from the date they are created.

Production Area Record Keeping Form – Litter Storage: The EPA’s NPDES Permit Regulations and ELGS for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain operational and maintenance records that document the weekly inspection of manure, litter, and/or process wastewater storage or containment structures, inspection findings, and preventative maintenance needed and undertaken as a result of the findings. Records must be maintained on-site for a period of five years from the date they are created.

Production Area Record Keeping Form – Storm Water: The EPA’s NPDES Permit Regulations and ELGS for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain operational and maintenance records that document the weekly inspection of storm water diversion devices, runoff diversion structures, and devices channeling contaminated storm water to the wastewater and manure storage and containment structure, inspection findings, and preventative maintenance needed and undertaken as a result of the findings. Records must be maintained on-site for a period of five years from the date they are created.

Land Application Area Record Keeping Form: The EPA’s NPDES Permit Regulations and ELGS for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain operational and maintenance records that document protocols for manure, litter, and/or wastewater applied to the land under CAFO control. Records must be maintained on-site for a period of five years from the date they are created.

Litter Analysis Record Keeping Form: The EPA’s NPDES Permit Regulations and ELGS for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain operational and maintenance records that document the results of annual manure, litter, and/or wastewater sampling and analysis to determine the nutrient content. Records must be maintained on-site for a period of five years from the date they are created.

Soil Analysis Record Keeping Form: The EPA’s NPDES Permit Regulations and ELGS for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain operational and maintenance records that document the results of sampling and analysis at least every five years of representative soils under CAFO control and used for land application to determine the nutrient content. Records must be maintained on-site for a period of five years from the date they are created.

Manure Transfer Record Keeping Form: The EPA’s NPDES Permit Regulations and ELGS for CAFOs (40 CFR Parts 122 and 412) effective April 14, 2003, requires that all CAFOs must maintain records that document the amount of manure and/or wastewater transferred to other persons. Records must indicate date of transfer and name and address of recipient. Records must be maintained on-site for a period of five years from the date they are created.

Animal By-Product Responsibility/Liability Transfer Form: This type documentation is not required by federal or state regulations. MFBF recommends completion of this form prior to off-site transfer and receipt of manure, litter, or other animal by-products by other persons. This form is intended to provide a level of confidence that recipients will utilize manure, litter, or other animal by-products in accordance with all pertinent state and federal regulations and in accordance with accepted agronomic practices.

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Mississippi Farm Bureau Federation

6311 Ridgewood Road

Jackson, Mississippi 39211

 

P.O. Box 1972

Jackson, Mississippi 39215

(601) 957-3200

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